Careers

Duties and Responsibilities

• Make calls to vendors to obtain quotes for different project tasks

• Submit subcontractor purchase order requests

• Organize vendor and other project paperwork

• Aid in permit applications and follow through to make sure they are approved

• Schedule site walkthroughs at the close of the project

• Handle travel arrangements for supervisors

• Schedule client meetings

• Assisting with resource scheduling so that team members have the resources they need to complete their tasks

• Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the Project Manager

• Executing a variety of project management administrative tasks such as billing and bookkeeping

• Support team members when implementing risk management strategies

• Assist with project procurements, cost and schedule reporting, accruals and invoicing, processing change orders.

• Support the Project Manager (PM) with logging and processing daily reports, project correspondence, submittals, meeting minutes, and other records and reports.

• Assist in the development, planning, analysis, evaluation, and prioritization of project deliverables and requirements.

• Assist in the production of management plans, technical documents, procedures, and presentation graphics, including editing the work of others.

• Organize and maintain project library, files, and field project binders.

• Coordinate employee in/out processing.

• Manage site training database, and file copies of contract-required training certification

• Conduct administrative and document support duties including local office, project start-up and close-out processes.

• Assist Project Managers in development of project schedules, resource plans, and budgets during the bid and proposal phase.

• Coordinate and schedule meetings, record and distribute meeting notes, maintain database, and compile reports for deliverables.

• Communicate with project personnel to obtain plan updates and perform project plan maintenance.

Requirements and Qualifications

• A high school diploma or equivalent

• 2 years of direct experience in the construction industry, with 1 to 2 years in a project support role.

• Proficiency with computers and basic office programs

• Excellent communication and organizational skills

• Reliable transportation

• A flexible schedule

Special Requirements:

• Must pass pre-employment background check

• Must pass pre-employment drug screening

Physical Demands:

Exerts up to 30 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, involves sitting most of the time, but may involve walking or standing for brief periods of time.

Working Environment:

Work is generally conducted indoors in an office setting.

Obie Companies offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k), and paid leave for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance.

Obie Companies is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against based on disability.

Duties and Responsibilities:

• Maintain clean, safe, inviting, and well-maintained facilities to meet the standards of Obie Companies.

• Perform landscaping tasks including: mowing, raking, watering, pruning, weed-eating, planting, dead-heading, and other tasks as assigned.

• Maintenance activities as assigned.

• Abiding by daily checklists and tasks as assigned by supervisors and the Facilities Manager.

• Completing and turning in required paperwork during each shift.

• May operate non-CDL vehicles and other light equipment, uses chainsaws, power and hand tools.

• Welcome customers of the 5th Street Public Market District. Provide an attention to detail that will ensure a wonderful customer service.

• Be aware of the customer and guest experience to adjust work as needed to accommodate.

• Effectively build and maintain relationships with the Market team, Obie Companies team, and tenants of the 5th Street Public Market District and adjacent properties.

• May be assigned custodial duties such as sweeping, cleaning and sanitizing restrooms, litter pick-up, emptying trash cans, and other related manual tasks.

• May be assigned opening and closing of the 5th Street Public Market District.

• Regular attendance is of primary importance for every position at the Market. You are expected to arrive for work on time and be ready to start work at the beginning of your scheduled shift. You are also expected to complete your shift as scheduled.

Scope of Work:

The full scope of the landscaping tasks assigned may include but are not limited to:

Lawn care – to include: mowing all grass, edging all grass along concrete walkways and around planting beds, hauling and recycling of all debris, manage custom fertilizer and application schedule, and spot spraying for weeds, broadleaf, and invasive grasses.

Bed Maintenance – to include: weed control in all planting beds using a combination of labor, spot spraying and scheduled pre-emergent herbicide applications, all bed areas are to be regularly and thoroughly cleaned of weeds, raking and blowing all planting beds clean of debris, hauling and recycling all debris.

Shrub and Plant Care – to include: careful pruning of all plants, shrubs, perennials, and small ornamental trees (pruning will be done by hand or with the use of gas-powered shears, whichever is necessary to effectively and gracefully groom each specific shrub – pruning must be done at appropriate intervals to maintain a clean and well-manicured appearance – pruning of small ornamental trees will be done by hand), hauling and recycling of all debris. If a third-party Professional Service is needed for the care of larger trees, permission by Management must be granted.

General Grounds Care – to include: blowing the entire grounds clean of all leaves and debris, including the parking lots, concrete walking surfaces and all landscaping areas. Weed control in all solid surface areas (example – concrete joints, asphalt, etc) using a combination of labor and spot spraying. Laying fresh bark down seasonally.

Irrigation – to include: identifying and fixing irrigation to make sure it is working properly for all properties.

General Requirements

Provide your own clean black work pants and appropriate work boots or shoes. The Company will provide all other necessary uniform items and safety equipment.

Other projects, duties, and tasks as assigned.

This job description may change through the course of your employment and will be modified as needed.

Occasionally be required to complete tasks in other departments within Obie Companies. This will occur in preparation for public events, and could include but not be limited to, holiday decorating and event set-up.

Expected to take direction and be capable of performing tasks from a digital work-order system. Must be dependable, and be able to multi-task while working in a fast-paced environment.

Work Environment

This position operates almost entirely outdoors, with some occasional indoor work.  This role routinely uses standard lawn care equipment such as mower, blowers, pressure washers, edgers, hedge trimmers, rakes, etc.  The noise level is usually moderate and sometimes loud.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  While performing the duties of this role, the employee is regularly required to lift, push, carry, and pull up to 50 lbs.  Additionally, this is a position that will require multiple hours on foot. Employees may use their break periods for rest as needed. Certain areas within the marketplace are only accessible by stairs. 

Qualifications

• 2+ years landscaping preferred

• 1+ years general maintenance optional

• High School Education or equivalent preferred

Requirements:

High School Diploma or GED equivalent. A current State of Oregon DPSST Unarmed Security Certificate card is optimal, but can be obtained during training. Must be able to pass a pre-employment drug screen and background check.

This is a full-time salaried position that oversees the physical operations of the 5th Street Public Market District and associated Obie Companies properties in Eugene, OR. Primary responsibilities include supervising general and preventive maintenance, ensuring high standards of cleanliness and safety, and managing the day-to-day work of the maintenance, landscaping, guest services, and security departments. Position reports to Market Manager & VP of Real Estate

The Facilities and Maintenance Manager must have a comprehensive understanding of:

• Staff leadership and project management

• Property management and operations methods

• Mechanical systems

• General and preventive maintenance practices

• Building inspections and safety protocols

• Repair processes and troubleshooting

• OSHA safety standards

• Tenant relations and customer service

• Public safety and emergency response coordination

• Contracted services, including elevators, fire/life safety systems, and inspections

This role is responsible for operational reporting, work scheduling, budget development, tenant support, and event-related facility needs such as signage, décor, and setup.

Key Responsibilities

Team Leadership & Department Oversight

• Directly oversee maintenance, landscaping, guest services, and security teams, including hiring, training, scheduling, and performance management.

• Provide leadership, coaching, and corrective action as needed, including disciplinary steps up to and including termination.

• Establish clear expectations and ensure all teams follow safety standards, company policies, and operational procedures.

Facility Operations & Maintenance

• Inspect all sites regularly to identify issues and required maintenance.

• Ensure properties remain clean, safe, and well-maintained.

• Oversee and perform daily maintenance activities and preventive maintenance tasks.

• Ensure proper operation and maintenance of facility systems including HVAC, BMS/EMS, lighting controls, plumbing, electrical distribution, elevator systems, and fire/life safety systems.

• Conduct follow-up inspections on all maintenance and repair work.

• Maintain equipment inventory and ensure all equipment is properly used and cared for.

• Manage pest control, garbage compactor operations, power washing, and general cleaning needs.

• Oversee maintenance of parking lots, including repairs, maintenance, and striping.

Vendor, Contractor & Compliance Management

• Build and maintain strong relationships with vendors, contractors, suppliers, local authorities, code officials, and tenants.

• Manage contracted services in accordance with Obie Companies’ bidding policies, ensuring projects are completed on time and on budget.

• Maintain all required state and federal documentation, inspections, and safety reporting.

Tenant & Public Interaction

• Respond promptly and professionally to tenant repair requests.

• Ensure public-facing spaces meet high standards for safety, presentation, and cleanliness.

• Support public safety initiatives in coordination with the security team.

Event & Marketing Support

• Assist the Market Manager and marketing team with events, décor, signage, banners, and other property activations.

• Support setup and facility needs to ensure successful market events and promotions.

Budget & Administration

• Collaborate with the Vice President of Real Estate to develop the annual operating budget, monitor expenses, and forecast needs.

• Prepare operational and maintenance reports as required.

• Plan and prioritize workload to meet timelines and operational goals.

Other

• Perform and oversee general building repairs and maintenance as needed.

• Other duties as assigned.

Performance Standards

CUSTOMER SERVICE:

• Service orientated approach and commitment to deliver the highest level of service, quality and value in a timely manner to every customer, tenant, vendor and employee.

FINANCIAL:

• Meet or exceed budget goals of the department.

PEOPLE:

• Be a brand ambassador to the community and within the organization.

• Maintain a positive attitude and cooperative work environment.

QUALITY:

• Take initiative to anticipate and resolve problems to keep buildings and properties running at an optimal level.

• Consistently deliver projects of a high quality that meet or exceed budget and schedule requirements and expectations.

Required Education:

·       High school or equivalent

Work Environment

• This position operates outdoors on property grounds and inside professional office and retail environments.  This role requires the employee to be on-site to perform job duties.

• The position will be required to be available after hours and on weekends.

Physical Requirements

• This position requires frequent walking, standing, and climbing stairs, scaffolds, ladders, and maneuver walkways in/around building structures, landscaping, and signage.

• Must have the ability to read and comprehend information, speak, hear, bend, stoop, kneel, crouch, reach, lift, move, and carry up to 50 lbs. independently.

• To perform other duties as required.

Obie Companies is a committed to creative a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color religion, gender, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

Key Responsibilities:

• Welcome customers of the 5th Street Public Market and provide attention to detail that will ensure a wonderful customer experience. This includes but is not limited to providing directions to customers as they are trying to locate a place of business, and smiling and greeting customers and tenants in passing.

• Maintain clean, safe, inviting, and well-maintained facilities to meet the standards of Obie Companies.

• Abiding by daily checklists and tasks as assigned by supervisors and the Market Manager.

• Completing and turning in required paperwork during each shift.

• Janitorial duties, including, but not limited to sweeping, mopping, dusting, bathroom services, cleaning windows, bussing tables, taking out garbage and recycling, cleaning and hosing of walkways, etc.

• Effectively build and maintain relationships with the Market team, Obie Companies team, and tenants of the 5th Street Public Market and adjacent properties.

• Opening and closing the 5th Street Public Market for daily operations.

• Event set-up and take-down as assigned.

• Regular attendance is of primary importance for every position at the Market. You are expected to arrive for work on time and be ready to start work at the beginning of your scheduled shift. You are also expected to complete your shift as scheduled.

• Uniform must be worn.

• Must be safe in all activities. If something is unsafe, immediately report to Supervisor or Market Manager.

• Use proper personal protective equipment.

• Other duties as assigned.

Qualifications:

• High school or equivalent

Obie Companies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color religion, gender, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.